Project Assistant Jobs Vacancy in Parexel International Hyderabad
Parexel International Hyderabad urgently required following position for Project Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
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Project Assistant Jobs Vacancy in Parexel International Hyderabad Jobs Details:
The Project Assistant provides administrative support to a Project Leader/Project Management team, ensuring consistency in standards of, and recommending improvements to, existing processes Accountability-Administrative Support to a Department/Project Management team Maintain an up-to-date list of contacts, team lists, absences and vacation lists. Organize travel and reimbursement of expenses in ARIBA Review administrative requirements for client and internal kick-off meeting including: binders required, invitations, travel and room arrangements • Filing: Set up, maintain and archive the PM file and PM specific CORE file, per procedures and guidelines (paper) • Maintain PM Non-Central Files and Central Files electronic documentation and any required PM Central Files original paper documentation, per procedures and guidelines (P- MED) Set up, if required, centralized team electronic communication and filing tools, e.g. shared outlook mailbox Compose professional business correspondence to clients and outside vendors. Print, copy, and fax and/or mail correspondence, reports, documents, etc.
- Arrange, assist, and support team meetings, telephone conferences, client meetings, investigator meetings as appropriate, taking minutes and assist in follow-up actions as required Prepare presentation materials and binders for meetings Assist the Team Manager in requesting access for team members to various tools Maintain knowledge of resource availability and provide creative solutions to resourcing problems Maintain departmental utilization spreadsheet on a monthly basis Update project assignment sheets, Dashboards and other reporting tools on a daily/weekly/monthly basis Maintain ongoing awareness of study progress for regional MWS projects Monitor project timelines for all projects and assess impact on month end activities Be familiar with MWS Department SOPs and guidelines Be able to provide short-term ‘basic’ cover for absence of Operations Manager Provide administrative support, including project-related admin, as required General office organization, ensuring appropriate facilities are available and maintained including filing cabinets, fax/mail in-trays, printers, fax machines and the Medical Services telephone hotline Order and maintain departmental supplies and equipment as required Maintain departmental documents and tables Assist in the monthly set-up, preparation and distribution of the activity report Provide orientation of new Medical personnel, specifically with respect to workstation and other business facilities set-up