17 May

Admin Head For Training Facility Jobs Vacancy in Aditya Birla Group Mumbai

Admin Head For Training Facility
Aditya Birla Group
Mumbai MH
17 May, 2018 30+ days ago

Aditya Birla Group Mumbai urgently required following position for Admin Head For Training Facility. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

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Admin Head For Training Facility Jobs Vacancy in Aditya Birla Group Mumbai Jobs Details:

Requisition Title:Admin Head for Training Facility
Job Number::1801007H
Primary Location:India-Maharashtra-Mumbai
Organization:Aditya Birla Mgmt Co. Pvt Ltd.
Introduction about the Business_1
A US $40 billion corporation the Aditya Birla Group is in the League of Fortune 500. It is anchored by an extraordinary force of over 136000 employees belonging to 42 different nationalities. The Group operates in 36 countries Australia Austria Bangladesh Brazil Canada China Egypt France Germany Hungary India Indonesia Italy Ivory Coast Japan Korea Laos Luxembourg Malaysia Myanmar Philippines Poland Russia Singapore South Africa Spain Sri Lanka Sweden Switzerland Tanzania Thailand Turkey UAE UK USA and Vietnam.Aditya Birla Management Corporation Pvt. Limited ABMCPL is the apex body of the Aditya Birla Group. The Group's Corporate Cells provide a strategic overview and act as consultants to the Group companies. All the Corporate Cells come under the umbrella of ABMCPL. About 17 Corporate Cells form a part of the ABMCPL unit. We have our headquarters in Mumbai and are spread across 7 locations in India.

A. Preparing annual budgets, tracking and monitoring them on a periodic basis.
  • Preparing the annual budget for the Training facility (Gyanodaya’s) maintenance, housekeeping, security and cafeteria by seeking inputs from the relevant stakeholders
  • Co-ordinate with the accounts team (if necessary) to ensure the payments are made to the vendors as per agreed timelines.
  • Regular tracking and monitoring of the budget allocated Vs utilised on a periodic basis. Proactively highlight deviations, discuss the corrective steps to be taken with the relevant stakeholders and implement them.

B. Ensure proper upkeep / maintenance including safety / security and all legal records of the facility.
  • Create and define standards of excellence (for facility management) that is to be adhered.
  • Ensure the entire facility (both new and existing) is kept spick and span at all times (by following the adopted standards) along with the proper functioning of all utilities, electrical appliances.
  • Prepare a maintenance schedule after taking into consideration the program schedule. Ensure no programs are impacted because of maintenance schedules.
  • Ensure all the staff (cafeteria, housekeeping, security, maintenance etc) are properly and regularly trained in the safety / security procedures and they are adhered to at all times.
  • Scout for appropriate vendors, negotiate rates and appoint them by adhering to all the prescribed guidelines. Reach out / work seamlessly with the other admin teams (e.g. ABC, Worli) for identifying and appointing different vendors.
  • Ensure all the vendors (appointed at Gyanodaya) comply with all the legal requirements. Conduct periodic and surprise audits, communicate the gaps and ensure compliance within stipulated time frame.
  • Arrange for various audits to be conducted e.g. electrical, fire and safety, IT security, AV equipment’s etc by different agencies.
  • Ensure all the legal records related to Gyanodaya are properly documented and filed to ensure easy retrieval at all times.
  • Ensure appropriate actions have been taken for insurance against different types of risks.
  • Build and develop network / intelligence for initiating proactive security measures.

C. Ensure appropriate class rooms are provided for conducting programs.
  • Ensure all the training rooms are ready to be allocated before the commencement of a program
  • Understand the infrastructure and logistics requirements e.g. seating arrangements, program material etc from the concerned Program Director / Faculty
  • Inform the house keeping about the set up required for the program and ensure the class room is set up as per requirements.
  • Take regular feedback from the stakeholders and incorporate changes, if any.

D. Ensure appropriate distribution of residential rooms to the participants.
  • Ensure all the residential rooms are ready to be allocated before the commencement of a program
  • Ensure the participants are allocated appropriate residential rooms in Gyanodaya by following the prevailing norms. Make stay arrangements in nearby hotels (when the residential rooms in Gyanodaya are not available).
  • Ensure individual preferences, if any, are factored in, before allocating the rooms
  • Refer to the infrastructure feedback and take appropriate actions.
E. Ensure all the dietary requirements of the participants are taken care of
  • Prepare a weekly menu – taking into consideration the type of programs, participants etc. in consultation with the cafeteria staff.
  • Ensure special dietary requirements of any participant is taken care of
  • Ensure all the dietary requirements are provided as per the time lines indicated by the respective Program Directors / Program Managers
  • Take regular feedback from the participants / faculty, refer to the feedback form and take appropriate action (wherever necessary).

F. Provide logistics and infrastructure support for all the G Cal and Infra programs held at Gyanodaya.
  • Ensure the logistics and infrastructure requirements for all the programs are well understood from the respective program director / program co-ordinators and provided in time.
  • Make arrangements for the pick up and drop of the faculty
  • Ensure the travel tickets are made through the travel portal for faculty
  • Regularly interact with the program directors / program co-ordinators (before and during the program) to ensure all their requirements have been taken care of.
  • Proactively interact with the participants / faculty to gather impromptu feedback on the ambience, food, nature of arrangements made for the program etc.
  • Always be available on the call (especially during the days when the learning event is going on).
  • Initiate and manage proactive tie ups e.g. with hospitals for medical emergencies, with Topsline for other type of emergencies.
G. Procurement, Vendor Management and Liaison
  • Create a process note for procurement of goods and services at Gyanodaya and get it approved from the relevant stakeholders.
  • Identify and develop new vendors.
  • Ensure all the vendors who are appointed, follow all the statutory laws as prevailing from time to time
  • Ensure the vendor’s representatives adhere to all the safety standards while working in the premises of Gyanodaya.
  • Ensure all the vendors adhere to the TAT / SLAs
  • Conduct surprise checks / audits to ensure relevant standards / processes are regularly adhered to
  • Regularly liaison with appropriate government and local authorities e.g.NMMC, CIDCO etc

Graduation / Master's Degree.

Indian Rupee (INR)
Experience Level
13 - 15 Years
Reports to: Vice President
Last Date of Application

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